​PARTICIPANT'S AGREEMENT

Participation in the MPNE 2019 Conference
22nd- 24th March 2019
Brussels, Belgium


Financial Support
MPNE agrees to cover registration, full-board accommodation for 2 nights (Friday, 22nd and Saturday 23rd March 2019) and travel expenses up to a maximum of 350 Euro for participants selected to attend the MPNE 2019 conference, 22nd- 24th March in Brussels, Belgium. Please note that we do not cover eventual extra costs like bank charges.
It is the responsibility of the participants to declare the grant provided by MPNE to their financial institution.


Travel and reimbursement of travel expenses 
MPNE will provide travel grants to participants, up to a maximum of 350 euro for 2nd class/ economy travel (flights, trains). Participants will be responsible for booking their own travel and they will be reimbursed after attending the full conference and on completion of the reimbursement form together with electronic copies of all travel receipts in the requested format. No receipt = no reimbursement. Exchange rates are calculated for the day of purchase. It is the participant's responsibility to ensure bank details are complete and correct. Reimbursement claims are processed in batches and reimbursement might be refused for submissions after the indicated deadline. You will receive detailed instructions after attending the conference.

Please note that participants are responsible to arrange their own airport transfers!

Accommodation
MPNE will book accommodation at the Conference Venue for you for 2 nights (Friday and Saturday), accommodation will be full-board, in single rooms unless agreed otherwise.

Participants will be liable for all extra costs like mini-bar, telephone and meals outside the event. Should participants desire to stay extra nights, these need to be arranged and covered by participants themselves.


Personal data

With accepting my place at MPNE2019, I agree that MPNE holds my data for the purpose of organising the event, all legally required reporting and in aggregated and de-personalised way to document and evaluate progress of our activities.


Filming/ photos
By accepting their place at MPNE 2019, participants agree to being filmed/ photographed at the conference and those images to be used for MPNE work, like the conference documentation. We will not prominently use single photos of you without asking but that just becomes impossible for group pictures!​

Insurance
MPNE bears no responsibility for untoward events in connection with, before, during and after the conference. Participants are advised to take out their own personal and travel insurance coverage.

 
Attendance
By accepting the Participant's Agreement, participants declare that they will attend the full conference.

Melanoma Patient Network Europe

Version 22rd January 2019 BR


Surviving Melanoma in Europe.  

Access to prevention, early detection and effective treatment for all.

MPNE 2019 

Participant agreement